PAYROLL TIME COLLECTION AND MANAGEMENT
- The telephone can (optionally) take a picture of the employee to prevent “buddy punching.”
- The employee is presented with a list of the available jobs in your database, and can then choose the proper job and press the “clock-in” button. The GPS coordinates are automatically recorded, and compared to the coordinates associated with the job address in the database.
- At the end of the shift, the employee can then use the same process to “clock-out,” and the hours worked are then automatically recorded on the Office Server.
- Travel, “per diem” and other expenses can be added to the time collected, as well as photo’s, receipts or other documents, and notes documenting conditions and work performed that day.
For companies that employ supervisors or foremen to manage their employees’ time, an entire crew can be “clocked in” to a job with just a few clicks instead of having employees clock-in individually using their smartphone. In addition to smartphones, notebooks, tablets and laptops can be used to capture the time, and a “live” internet connection is not required on the job site.
On a daily basis the time captured on the job site is transmitted back to the office. In the office, using the easy-to-use Control Center application linked to your database, office employees can make adjustments to the time collected, and have the time reviewed and approved. Once the time has been checked and approved, the Control Center creates a file which can be imported into a Payroll timecard batch, or uploaded to Payroll providers like Paychex, ADP, etc.
For a typical construction company, reducing labor costs by 5 percent can actually double the net profit on a given job. Better tracking, reporting and management of time worked in the field, and more efficient use of hours worked in the office, can bring significant increases to your bottom line.